In accordance with FIDE regulations, a FIDE entry fee of 70 € for the first player in each category from each federation should be paid before the start of the tournament. For each additional player from each Federation, a fee of 140 € should be paid before the start of the tournament.
The National Federations must send this amount directly to the FIDE bank account or FIDE will charge the respective National Federation account.
The Organizing Committee is not responsible for the FIDE entry fee and should not receive such sums from the National Federations.
Each player (official or additional) and each accompanying person/official must pay to the Organizers the amount of 110 € at the moment of their registration by Monday, 30 September 2024.
This registration fee is compulsory and represents a confirmation of participation otherwise a registration will be invalid and will not be accepted.
Players, accompanying officials, and additional persons upon paying the registration fee will receive:
- Registration
- Accreditation with personalized badge (players and Heads of delegation)
- Welcome bag (players and Heads of delegation)
- Gadget (players, Heads of delegations, accompanying people)
- Admission to the opening and closing ceremonies
- Water during games (players)
- Water in the room (each person will be provided a 0.5 liter bottle of water per day)
Each National Federation will be invoiced by the Organizers. Upon payments confirmed, the Organizers will send to the Federations the confirmation of the hotel bookings. As soon as the FIDE officials are appointed and the registrations are confirmed, registered players will then appear on the official website and ChessResults, where players’ statuses may be checked on a daily basis.
All balance payments must be finalized by Friday 8 November 2024. Players will not be paired until all payments and fees are transferred to the Organizers.
National federations will receive a customized quotation containining all the necessary details and instructions required to proceed with the payment. We kindly request you to follow these instructions to ensure a smooth and efficient process.
Those national federations unable to fulfill payment obligations through bank transfer must request authorization from both the Organizing Committee and the FIDE Events Commission before the deadline (30 September 2024).
Such requests will be evaluated on a case-by-case basis, taking into consideration the circumstances and reasons provided by the concerned federation.
Approval for alternative payment methods will be granted only under exceptional circumstances and at the discretion of the Organizing Committee and the FIDE Events Commission.
Federations must provide compelling reasons for their inability to make payments via bank transfer, along with a feasible alternative proposal for fulfilling their financial obligations.
National Federations are responsible in paying the Organizing Committee the fees as communicated.
Any bank charges or for transferring the amounts will be charged to the National Federations prior to the event or directly with the Head of Delegation on site.
Entries must be submitted through the registration forms by Monday 30 September 2024.
Late registration after the registration deadline – the Registration fee will double. The Organizer is not required to accept registrations made after the deadline. After the late registration no invited/personal right players shall be accepted with FB accommodation. The mentioned participants will be considered as additional players.
Entry Fees for late registration, withdrawal, or no-show shall be charged as follows as per FIDE Regulations https://handbook.fide.com/chapter/D0401202312 .
If any FIDE federation is expected to miss the registration deadline for reasons/circumstances beyond their control, they shall approach EVE before the registration deadline.
EVE shall investigate the case, and attempt to work with the organizer to find a solution.
Withdrawal after submission of registration:
• (30 to 60 days before the start of the competition) – 75% refund of the person’s total fees paid to the organizer.
• (15 to 30 days before the start of the competition) – 50% refund of the person’s total fees paid to the organizer.
• (1 to 15 days before the start of the competition) – 25% refund of the person’s total fees paid to the organizer.
Withdrawal after the pairings for Round 1 are published – no refund.
If a person withdraws under the provisions of Articles 3.9.2 – 3.9.4 FIDE Regulations, and the Federation is able to replace the person to take their room allocation, then the replacement will need to pay the registration fee (see Article 3.8 FIDE Regulations), and it will not be treated as withdrawal.
FIDE is entitled to coordinate the refund process in case of extraordinary situations (pandemics, wars, natural disasters and similar significant reasons), when it concerns large number of registered people – at least 1/10 or minimum 50 registered participants, including accompanying people or affects one national federation that cannot participate for reasons that FIDE will confirm as valid.
In this case, FIDE approves the final refund amount for all such players, and this amount is mandatory for the organizer.
The organizer has the right to submit its arguments on this issue to FIDE before making a final decision.